Points to Be Included in the Employer’s Notarized Undertaking

For employers wishing to employ a foreign national for childcare, elderly care, or patient care in home services, one of the most important documents they must submit in their work and residence permit applications is the notarized undertaking. This document is not merely an administrative requirement; it also serves as a legal declaration that clearly demonstrates the employer’s assumption of legal obligations and directly affects the outcome of the application process. As of 2025, the content of the undertaking has been made more detailed in the practices of the Directorate General of Migration Management, and it has been clearly stated that incomplete or incorrectly prepared documents may lead to the rejection of the application. Below, the main elements that must be included in the notarized undertaking are explained in detail.

1. Employer’s Identity and Contact Information

Firstly, the employer’s identity and contact information must be included in full in the undertaking. Their name, surname, T.R. identity number, date of birth, residence address, phone number, and email address must be specified. In addition, the full address of the residence where the care service will be provided must be written, and it must be ensured that this address exactly matches the address in the application documents. If the employer is not the person to receive care, the name, surname, and identity information of the person who will benefit from the care service must also be added separately. This information clearly indicates on whose behalf the application is made and where the service will be provided.

2. Information Pertaining to the Foreign Employee

The undertaking must also include clear and complete information about the foreign employee to be employed. The foreigner’s name, surname, nationality, passport number, date of birth, last entry date to Turkey, and entry stamp information must be specified in this section. This information indicates that the document is issued for a specific person and that the application is person-specific. Incomplete or incorrect information may lead to the file being returned or the application being rejected.

3. Field of Work and Scope of Service

The undertaking must clearly specify the field in which the foreign employee will be employed. The application is only valid for jobs within the scope of domestic services. These include; child care for children under 12 years old, elderly care for individuals over 65 years old, and patient care at any age. It should also be noted that male employees can only be considered in the field of elderly care, in which case a health report is mandatory for the person receiving care, and for care of individuals over 85 years old, the report requirement may not be sought in practice. This statement is a critical element confirming the suitability of the work permit for its intended purpose.

4. Social Security and Assumption of Legal Obligations

The employer must declare in the undertaking that the foreign employee will be employed in accordance with legal employment conditions. In this context, it must be committed that after the work permit is approved, the foreigner’s registration with the Social Security Institution will be completed, and social security premiums will be paid regularly and completely. Furthermore, it must be clearly stated that the employer will comply with all rights of the foreign employee and will provide working conditions in accordance with the provisions of the Turkish Labor Law and relevant legislation.

5. Address and Notification Obligations

The address where the foreigner will work must be clearly stated in the undertaking, and it must be undertaken that in case of an address change, the Migration Management will be notified within the legal period. This is an important obligation for both residency and work permits. It should not be forgotten that administrative sanctions may be imposed on the employer if notification is not made.

6. Undertaking Not to Assign Duties Outside the Scope of Work

It must be clearly stated in the undertaking that the foreigner will only be employed in household services and will not be assigned to another sector or line of business. This undertaking is important to prevent the use of the permit for purposes other than its intended aim. Otherwise, it may result in administrative fines and the cancellation of the work permit for both the employer and the foreigner.

7. Assumption of Fees, Penalties, and Expenses

The employer must undertake to cover all fees, penalties, and administrative expenses that may arise during or after the application process. Furthermore, it must be stated that in cases such as the foreigner leaving employment, the work permit being cancelled, or expiring, the necessary notifications will be made within the legal period. Failure to fulfill these obligations may lead to both the employer facing administrative sanctions and the foreigner being deported.

8. Cases Requiring Spouse’s Signature

In some cases, if the ownership of the residence belongs to one of the spouses or if there is joint ownership, the spouse’s signature may be requested on the undertaking in practice. Therefore, checking the ownership status before preparing the document and obtaining the spouse’s consent if necessary eliminates the risk of the application being rejected.

Conclusion

Ultimately, a notary undertaking serves as a written guarantee of all legal responsibilities that the employer is obliged to fulfill towards the foreign employee and the state. A completely and correctly prepared undertaking is one of the fundamental keys to the successful outcome of the application. An incomplete or incorrectly drafted document can not only lead to the rejection of the application but also result in administrative sanctions for the employer. Therefore, acting with the professional support of an immigration law lawyer during the preparation of the undertaking will ensure the complete fulfillment of all legal elements and contribute to the smooth completion of the work permit process. An article suggestion.

Why is Expert Lawyer Support Necessary?

The notary undertaking prepared for the employment of a foreign worker in domestic services is not merely a document; it is a critical legal declaration demonstrating that the employer assumes legal obligations towards all official institutions, especially the Istanbul Directorate of Migration Management. Therefore, the complete and legally compliant preparation of the undertaking is vital for the acceptance of the application. A minor error – such as incomplete identity information, an address discrepancy, incorrect definition of the work area, or lack of signature – can lead to the rejection of the application and even administrative sanctions.

With the support of an expert lawyer, these risks are eliminated from the outset. Especially in regions with high foreign employment, such as Tuzla, Pendik, Maltepe, Kartal, Üsküdar, Beykoz, and Kadıköy, application processes may vary in practice. An experienced lawyer is well-aware of these regional differences and the practices of the Istanbul Provincial Directorate of Migration Management; they ensure that the letter of undertaking is prepared correctly, all necessary elements are included completely, and the documents are compatible with the application file.

Furthermore, lawyer support enables the quick resolution of additional requests or deficiencies that may arise during the application process, the timely submission of necessary notifications, and the development of an effective legal defense strategy against potential rejections. Consequently, obtaining professional legal consultancy is the safest way to ensure the smooth progress and successful completion of the foreign work permit process in domestic services.